We organize your numbers so you can clearly see what’s coming in, what’s going out, and what your projects are actually making. We align your books with how your jobs actually run - so your numbers in QuickBooks actually reflect what's happening with your projects. This includes: Collecting and verifying vendor bills against project estimates - flagging discrepancies, unnecessary charges, or tax issues before payment is issued. Uploading and organizing all bills, receipts, and expenses in QuickBooks, so nothing is missing or hard to find. Maintaining a clear, up-to-date view of unpaid bills - what's outstanding, what project they relate to, and when they're due. Creating and sending invoices to your customers on time. Tracking invoice status - who has paid and who still owes. Monitoring income and expenses at the project level, so you can see how actual costs compare to your estimates, what's still unknown, and where your margin stands. You always know when you're owed, what you owe, and where your projects stand financially. If your books are behind or not set up properly, we'll catch everything up, customize your Chart of Accounts, and build a system that is easy to maintain moving forward.

We take ownership of the day-to-day back office work that keeps your business running - but often falls through the cracks. We keep your vendors, documentation, and internal systems organized so everything behind the scenes is current, accessible, and easy to manage. This includes: Onboarding and maintaining vendor information - collecting W9s, payment details, COIs, and keeping everything up to date. Coordinating directly with vendors to ensure invoices are correct and aligned with your project requirements. Providing applicable sales tax exemption documentation and working with vendors to prevent unnecessary charges. Managing your independent contractors, tracking payments and preparing information for 1099s. Organizing and maintaining your interal files - contracts, project documents, schematics, and more. You're not chasing down paperwork or trying to piece things together. We keep your back office structured and in order.

Our services create a fully supported back office - handling your finances, vendors, and internal systems so you can stay focused on running projects and growing your business. Because project-based work isn't consistent, we're structured to support you through those busier times, scaling up when needed. You get consistent, reliable support without the cost of hiring a full-time employee. There's no onboarding someone internally, no training, and no gaps when things get busy - we're already in place and ready to support your business as it moves.